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News From Sleepy Hollow Fire Protection District

Special Meeting Notice: Saturday, November 17, 2018


Date: November 17, 2018

Time: 10:00 a.m.

Place: 1317 Butterfield Road, San Anselmo

   pdf 2018 11 17 Special Meeting Notice, Agenda, and Packet


1. Call to Order/Roll Call.  The Meeting will be open to the public except with respect to those matters which the Board determines may fall under certain exception(s) under the Ralph M. Brown Act [California Government Code §§54950 et seq.].  The Meeting is wheelchair accessible.  If accommodation for other disabilities is required, call (415) 256-8300.

2. Public Comment Period. This portion of the Meeting is reserved for persons desiring to address the Board on any matter not listed on this Agenda. All statements that require a response will be referred for reply in writing or will be placed on the Board’s agenda for consideration at a later meeting. Speakers are limited to three (3) minutes each unless authorized by the Chair. 


All items calendared as Consent are considered ministerial or non-substantive and subject to a single motion approval.  With the concurrence of the Chair or its designee, a Director may request discussion of an item on the Consent Calendar.

3. Approval of Prior Meeting Minutes.  The draft Minutes are available at www.shfpd.org.

  • August 8, 2018 Special Meeting. 
  • October 27, 2018 Special Meeting


4. Motion to Adopt Resolution No. 2018-3 Approving Findings of Board of Directors and Authorizing the District to Enter into Proposed Lease Agreement with the Sleepy Hollow Charitable Foundation (SHCF) with the Consent of the Sleepy Hollow Homes Association (SHHA) for District Public Facilities at 1317 Butterfield Road and authorizing and directing the Chair to take appropriate actions to carry out the purpose and intent of the Motion. The Findings, the proposed Lease, and the Resolution are available at www.shfpd.org.  

5. Board requests for future agenda items, questions and comments to staff, and Directors’ announcements, if any

6.  Adjournment to next Regular Meeting:  December 20, 2018 (anticipated) 

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Special Meeting Saturday, October 27, 2018

The Sleepy Hollow Fire Protection District (SHFPD) will hold a Special Meeting on Saturday, October 27 at 10 a.m. at the Sleepy Hollow Community Center to receive and review a report on the status of real estate negotiations between the SHFPD and the Sleepy Hollow Homes Association (SHHA) and Sleepy Hollow Charitable Foundation (SHCF) in connection with the proposed rebuild of the Community Center. The report is available for public review on our website at www.shfpd.org.

All District residents are encouraged to attend the Meeting where there will be an opportunity to ask questions and provide public comment on the report. If you are unable to attend the meeting, you are encouraged to submit your comments regarding the report to the SHFPD Board of Directors by e-mail at This email address is being protected from spambots. You need JavaScript enabled to view it..

The SHFPD Board members have not made a decision about the draft real estate agreement and no vote on the proposal will be taken at this meeting. The purpose of the meeting is to provide information to the public and to solicit comments. A future public meeting will be held, probably within 2-3 weeks of the Oct. 27 meeting, where the SHFPD Board will formally consider whether to enter into a lease agreement with the SHHA/SHCF.

Download the Report

This email address is being protected from spambots. You need JavaScript enabled to view it.

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Don't Forget: Creek Clean Up and Chipper Day This Saturday, October 6!



Get your garden gloves and yard waste cans ready for the Fifth Annual Sleepy Hollow Creek Cleaning Day on Saturday, October 6.  We’re asking creek-side residents to clean their section of the creek AND we’re asking ALL residents to clean out drainage areas on their property of anything that could cause localized flooding (e.g. yard waste, broken branches, leaves).  We’ll be at the clubhouse at 8am that morning to coordinate efforts if you need any help or guidance.

Sleepy Hollow Fire Protection District and FIRESafe MARIN will also have a chipper station located at the end of Butterfield (by the entrance to San Domenico) on the day of the creek cleaning.  Bring any material removed while creating Defensible Space around your home, and we will chip it for you! 

Sleepy Hollow Creek Corps leader Eric Riemer has identified potential problem areas that need to be addressed. If you live on the creek and know of any issues or need help with your particular area, please contact Eric at 415-748-4231 or This email address is being protected from spambots. You need JavaScript enabled to view it..



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Working For Your Safety: Sleepy Hollow Fire Protection District

In 2017, Sleepy Hollow Fire Protection District (SHFPD) funded a detailed analysis of the risks and hazards unique to Sleepy Hollow.  Please take some time to review this important document, and kep in mind that this work was in place well before the 2017 north bay fires.

To help reduce our risk, the SHFPD funds the following:

  1. We provide community fire protection as a full member of the Ross Valley Fire Department (RVFD), whose Board of Directors includes two SHFPD representatives.
  2. We provide state-of-the-art Advanced Life Support emergency medical and ambulance services as a member of the Ross Valley Paramedic Authority (RVPA), including licensed paramedics onboard each RVFD engine that responds into Sleepy Hollow.  An SHFPD director represents the community on the RVPA Board. 
  3. We maintain annual certification as a FireWise® Community through strategic activities and projects.
  4. We have adopted the latest Fire Codes and will be holding meetings to discuss possible adoption of a Hazardous Vegetation ordinance.
  5. We sponsor and/or spearhead with community partners simultaneous vegetation management projects, including: · A contract with the Marin County Fire Department (MCFD) for intensive inspections of all 850 parcels within the SHFPD by MCFD personnel;
    • Four annual Chipper Days, including onsite pickup, with record-setting volumes of vegetation cleared;   
    • Creation of shaded fuel breaks (goat grazing) in partnership with Marin County Open Space, San Domenico School, Triple C Ranch, Rocking H Ranch, and other public agencies.
    • Fire road maintenance within the SHFPD, including restoration of some previously abandoned roads that now permit better firefighter access;
    • A first-of-its-kind fire-safe landscaping demonstration project located on Fox Lane (at the top of Fawn Drive).
  6. We conduct ongoing public education activities for SHFPD residents, including:
    • Publication and distribution of the “Living With Fire in Sleepy Hollow” educational booklet;
    • Organization and hosting of our annual Fire Safety Fair in collaboration with partner agencies;
    • Offering “Living With Fire” classroom training to all SHFPD residents
    • Publishing regular helpful articles in Sleepy Hollow Homes Association Newsletter;
    • Maintaining our up-to-date, informative website (www.shfpd.org) to facilitate public awareness and communications
  7. We organize and conduct evacuation drills for residents and firstresponders, including:
    • Holding an annual evacuation drill, complete with RVFD, RVPA, MCFD, Marin County Sheriff, CHP, Red Cross, and PG&E participation;
    • Providing updated evacuation information to all residents via our “Living With Fire” publication
    • Supporting and promoting Alert Marin and improved wireless communications vital to community safety;
    • Exploring the installation of an outdoor public warning system (to be considered at future public meetings).
  8. We have initiated a block-by-block Neighborhood Preparedness Coordinator project 
  9. We have successfully applied for and received multiple fire prevention grants from the State and other sources.
  10. We continue to explore establishing an SHFPD office and community emergency shelter to better serve all residents.
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Safety Fair and Evacuation Drill: TOMORROW - 9AM

 ALL SLEEPY HOLLOW RESIDENTS ARE INVITED TO PARTICIPATE AND ATTEND THE SAFETY FAIR!  Only residents of the neighborhoods near between Irving Dr and Hidden Valley Ln will receive the evacuation notices through Alert Marin.

TOMORROW, Saturday, August 4, 2018, Ross Valley Fire Department, Marin County Sheriff’s Office, Sleepy Hollow Fire Protection District​, FIRESafe MARIN, and SHHA will hold an evacuation drill focused on Martling Drive and surrounding neighborhoods.  All Sleepy Hollow residents are invited to participate and attend a Safety Fair and wildfire simulation exercise at the Community Center - the drill should take no more than 30 minutes, beginning shortly after 9am.  The Safety Fair and wildfire simulation will be open until 11am.

14WILDFIRES600 READYResidents in the vicinity of Martling Drive (and neighboring streets) will receive an Alert Marin “reverse 9-1-1” emergency notification by phone with instructions to evacuate to a rallying point (Sleepy Hollow Community Center, 1341 Butterfield Rd) where we’ll have a Safety Fair with information and demonstrations on fire safety and evacuation tips.  The county's state-fo-the-art wildfire simulation "sand-table" will be on display to help emergency managers plan for an eventual wildfire in Sleepy Hollow, and provide residents a glimpse at what a real wildfire might do to their neighborhood.

TIP: you'll receive alerts by cell phone, text, or email only if you’ve previously enrolled your number(s) online at www.AlertMarin.org

Please plan to participate - use the opportunity to inform your family and prepare for the evantuality that a wildfire will strike in Sleepy Hollow!

The following streets will receive the evacuation notice by landline phone (VOIP and cell requires registration at www.alertmarin.org):

  • Butterfield Rd
  • Green Valley Ct
  • Irving Dr
  • Martling Rd
  • Van Tassel Ct
  • Sleepy Hollow Dr
  • Hidden Valley Ln
  • All Sleepy Hollow Residents are invited to participate, whether or not you live in the drill area.

Local fire and law enforcement agencies plan to use this as a valuable training opportunity.  Please watch for fire and law enforcement vehicles on the road.  Your participation will help make this a success and help make Sleepy Hollow a safer Firewise Community!

Learn more at www.rossvalleyfire.org, www.shfpd.org, www.firesafemarin.org/preparedness/evacuation

Download the Sleepy Hollow Evacuation Map and Planning Checklist!

evac brochure cover small

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